Monday, April 9, 2012

Fixing "font not embedded" issue to pass the IEEE PDF eXpress check

I spent two hours making my pdf file to pass the IEEE PDF eXpress check.


After I latex and submit the pdf file, I got the following errors.

Errors & Warnings
Severity Description
? 8 Error Font TimesNewRomanPSMT is not embedded (817x)
? 8 Error Font TimesNewRomanPS-ItalicMT is not embedded (204x)
? 8 Error Font TimesNewRomanPS-BoldItalicMT is not embedded (6x)
? 8 Error Font TimesNewRomanPS-BoldMT is not embedded (13x)
? 8 Error Font Arial-ItalicMT is not embedded
? 8 Error Font ArialMT is not embedded (12x)


You may also get other fonts embedding problem.


In Windows, the solution can be very simple.


1. open your pdf file, 
2. select file -> print
3. set your printer to be Adobe printer (assuming you already installed it)
4. click on properties
5. click the tab "Adobe PDF Settings"
6. uncheck "Rely on system fonts only; do not use document fonts"
7. click on the Edit... after Default Settings
8. click on Fonts, add those missing fonts to "Always Embed" (It is recommended to save the properties as a new setting.)
9. print the pdf file with the new settings, and your new pdf file should be good to go.



Posted by at

55 comments:

  1. UnknownApril 18, 2013 at 7:17 AM

    THANK YOU!!!!!!!!!! THIS HAS BEEN SO VERY HELPFUL !! Saved me sooo much time :) ( from the creators of TipeME !!)

    ReplyDelete
    Replies
    1. UnknownDecember 18, 2013 at 5:39 PM

      You are welcome :) I am happy it is helpful to you.

      Delete
    2. The TravelerDecember 18, 2020 at 6:32 AM

      A 'THANKS' word is not sufficient to express my feelings.
      I'm very much grateful to you for this guidance. :)

      Delete
  2. ducbhSeptember 5, 2013 at 5:34 AM

    Thank you so much for saving my life :D

    ReplyDelete
    Replies
    1. UnknownDecember 18, 2013 at 5:40 PM

      You are welcome :) I am glad it is helpful to you.

      Delete
  3. UnknownDecember 8, 2013 at 8:58 AM

    Is it possible to do this during compilation with pdftex? This printing method kinda changes the paper colors.

    ReplyDelete
    Replies
    1. UnknownDecember 18, 2013 at 5:41 PM

      I am not aware of any. Pls share with me if you find a way of doing it during compilation. :)

      Delete
  4. meysamDecember 18, 2013 at 7:06 AM

    Than you very muchhhhhhhhh.

    ReplyDelete
    Replies
    1. UnknownDecember 18, 2013 at 5:41 PM

      You are welcome :) I am glad it is helpful to you.

      Delete
  5. UnknownApril 20, 2014 at 12:12 AM

    Thank you for saving me :D

    ReplyDelete
  6. Pet LoverJune 29, 2014 at 8:57 PM

    You will get the best solution here for PDF EXPRESS ERROR !!

    ReplyDelete
  7. vinayApril 16, 2015 at 8:26 PM

    Not working for TimesNewRomanPS-BoldMT/TimesNewRomanPS-ItalicMT

    ReplyDelete
    Replies
    1. AnonymousMarch 13, 2020 at 4:31 AM

      I am facing the same problem.

      Delete
  8. UnknownOctober 29, 2015 at 12:43 AM

    Thanks. It is truly life saving fix.

    ReplyDelete
  9. UnknownDecember 2, 2015 at 12:21 AM

    here is what I did
    opened my finally prepared document
    file ->print ->on the print dialog box PDF printer is selected ->save the PDF.
    that is the solution, and easy steps

    ReplyDelete
  10. Mariana CAugust 18, 2016 at 11:51 AM

    Esto me ayudó mucho, muchas gracias!!!

    ReplyDelete
  11. KRISHNA KANTH YENUMULA August 26, 2016 at 4:37 AM

    I installed Adobe PDF printer. PDF printer is visible in the devices. But when i print the document, the print dialog box does not contain PDF printer.
    Can you help me?

    ReplyDelete
  12. UnknownFebruary 27, 2017 at 11:47 AM

    Thank you very much! I had been struggling with this issue for a while.

    ReplyDelete
  13. tahmid syed abtahi March 16, 2017 at 3:24 PM

    thanks a lot. this was really helpful

    ReplyDelete
  14. mohamed amine2May 29, 2017 at 7:55 AM

    Hi,
    A solution for whom are using Microsoft Word. You have to save the pdf version from the "Print" option and not from "Save As". Make sure also to have Adobe acrobat reader as default program. Finally, you can check the fonts embedded in the pdf file and submit with success via Pdf Express!!!!!

    ReplyDelete
  15. UnknownAugust 14, 2018 at 12:00 AM

    Thanks a lot. It,s really helpful and to the point.

    ReplyDelete
  16. Noor HazariAugust 14, 2018 at 9:24 PM

    The best solution is when you save as in MS WORD you click [save as] and select PDF then
    Under the name there is [more option]. Click on [more option] an [option] button comes up. click on it and check PDF/A compliant

    ReplyDelete
    Replies
    1. Dilawar ShahSeptember 22, 2020 at 10:09 PM

      Really the best solution, Finally worked and sent the paper to conference, Thanks a lot

      Delete
    2. UnknownFebruary 27, 2021 at 6:35 AM

      Thank you very much for your kind knowledge sharing with us.

      Delete
    3. UnknownMay 15, 2021 at 8:52 PM

      It works for me, Thanks a lot!

      Delete
    4. adithyaOctober 7, 2021 at 4:58 AM

      You are a saviour

      Delete
    5. Adolpho DuckeNovember 29, 2021 at 4:02 PM

      Worked pretty well! Thank you!

      Delete
    6. MeharAhsanAwaisApril 14, 2022 at 4:42 PM

      Thank You.. it worked for me.

      Delete
  17. Ayya AgganyaniDecember 11, 2018 at 11:43 AM

    Great. The advice with PDF/A finally worked and the strange font is embedded. Thank you!

    ReplyDelete
  18. x-mengaoFebruary 8, 2019 at 8:26 AM

    Thank you Xiaohui!!! I have been frustrating on how to make my Visio-generated pdf compliant with IEEE conference requirement, and your method has turned out to be the BEST!! Thanks a million.

    ReplyDelete
  19. UnknownJuly 1, 2019 at 11:32 AM

    Thnks... it works

    ReplyDelete
  20. Mr. ChuckJuly 8, 2019 at 11:31 PM

    Download and install Foxit pdf editor(https://foxit-advanced-pdf-editor.en.softonic.com/). Simply print the file in foxit pdf printer and recheck it. It will pass

    ReplyDelete
  21. KlauseJune 22, 2020 at 4:44 AM

    Thank you! This was really helpful!!!

    ReplyDelete
  22. UnknownAugust 11, 2020 at 1:26 PM

    Thanks for saving my time. God bless u.

    ReplyDelete
  23. kunayoAugust 27, 2020 at 8:03 AM

    You can try to download CutePDF Writer, then save your data via the print command in Ms. Word, and select print with CutePDF Writer

    Tutorial CutePDF : https://www.cutepdf-editor.com/support/writer.asp
    home page CutePDF writrer : https://www.cutepdf.com/index.htm

    ReplyDelete
  24. Dilawar ShahSeptember 22, 2020 at 10:12 PM

    The advice with PDF/A compliment worked, finally done

    ReplyDelete
  25. DeepOctober 2, 2020 at 5:13 AM

    I got this message after submitting manuscript "The abstract in the PDF file differs from the paper meta data (99.9)" what is the solution?

    ReplyDelete
  26. SecurityFeedsOctober 6, 2020 at 2:46 PM

    You 'saved my bacon' on IEEE formatting strangeness. Thanks so much.

    ReplyDelete
  27. Kadira AppsOctober 30, 2020 at 3:27 PM

    Alhamdulillah. It works! you have saved my life. Thank you so much.

    ReplyDelete
  28. UnknownNovember 16, 2020 at 11:13 AM

    Thank you very much!

    ReplyDelete
  29. UnknownDecember 6, 2020 at 10:55 PM

    I've a more simpler hack that resolved my issue.
    If you're using word don't use import as PDF use save as PDF and while saving go to options->PDF options and select PDF/A Compliant and it's done!
    It resolved my issue.

    ReplyDelete
  30. UnknownJanuary 16, 2021 at 9:42 PM

    Thank you very much. It works for me as well.

    ReplyDelete
  31. UnknownMarch 13, 2021 at 1:17 AM

    Thanks very very much! Finally I solved the problem. It really helps.

    ReplyDelete
  32. UnknownMarch 14, 2021 at 1:58 PM

    Thank you very much. That saved me a lot of time.

    ReplyDelete
  33. UnknownMay 11, 2021 at 8:50 PM

    Thank you so much :)
    It worked :)

    ReplyDelete
  34. sumanMay 20, 2021 at 12:39 AM

    Thank you so much ,...This worked Finally.

    ReplyDelete
  35. sumanMay 20, 2021 at 12:41 AM

    This is the Good Solution, which Worked Simply.

    "If you're using word don't use import as PDF use save as PDF and while saving go to options->PDF options and select PDF/A Compliant."

    ReplyDelete
  36. AmmosJuly 31, 2021 at 11:33 PM

    Thanks OP. You saved the day :]

    ReplyDelete
  37. rosa.arianiAugust 30, 2021 at 7:22 PM

    Thank you so much. 2021, and your writing still help people :)

    ReplyDelete
  38. UnknownSeptember 12, 2021 at 4:02 AM

    I went to this site and simply solve this problem: https://helpx.adobe.com/acrobat/using/using-pdf-printer.html

    ReplyDelete
  39. Dilini PeirisFebruary 19, 2022 at 11:11 AM

    I also tried solving this issue by generating the PDF with the help given here.

    However i found that it is easy for me to upload the Word file (.docx) to PDF express and generate the PDF from itself, since that way, the PDF is generated according to their guidelines and hence no issues came up when i generated the PDF from the source Word file

    ReplyDelete
  40. qwertyuioplkjhgfdsJuly 30, 2022 at 6:29 AM

    thankyouu so much it workss :") you saved my life

    ReplyDelete
  41. MohammadrezaNovember 25, 2022 at 5:29 AM

    Thank you sooo Muccch!

    ReplyDelete
  42. JaphethJune 1, 2023 at 2:39 AM

    Thanks soo much for assistance.

    ReplyDelete

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