Monday, April 9, 2012

Fixing "font not embedded" issue to pass the IEEE PDF eXpress check

I spent two hours making my pdf file to pass the IEEE PDF eXpress check.


After I latex and submit the pdf file, I got the following errors.

Errors & Warnings
Severity Description
? 8 Error Font TimesNewRomanPSMT is not embedded (817x)
? 8 Error Font TimesNewRomanPS-ItalicMT is not embedded (204x)
? 8 Error Font TimesNewRomanPS-BoldItalicMT is not embedded (6x)
? 8 Error Font TimesNewRomanPS-BoldMT is not embedded (13x)
? 8 Error Font Arial-ItalicMT is not embedded
? 8 Error Font ArialMT is not embedded (12x)


You may also get other fonts embedding problem.


In Windows, the solution can be very simple.


1. open your pdf file, 
2. select file -> print
3. set your printer to be Adobe printer (assuming you already installed it)
4. click on properties
5. click the tab "Adobe PDF Settings"
6. uncheck "Rely on system fonts only; do not use document fonts"
7. click on the Edit... after Default Settings
8. click on Fonts, add those missing fonts to "Always Embed" (It is recommended to save the properties as a new setting.)
9. print the pdf file with the new settings, and your new pdf file should be good to go.



55 comments:

  1. THANK YOU!!!!!!!!!! THIS HAS BEEN SO VERY HELPFUL !! Saved me sooo much time :) ( from the creators of TipeME !!)

    ReplyDelete
    Replies
    1. You are welcome :) I am happy it is helpful to you.

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    2. A 'THANKS' word is not sufficient to express my feelings.
      I'm very much grateful to you for this guidance. :)

      Delete
  2. Thank you so much for saving my life :D

    ReplyDelete
    Replies
    1. You are welcome :) I am glad it is helpful to you.

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  3. Is it possible to do this during compilation with pdftex? This printing method kinda changes the paper colors.

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    Replies
    1. I am not aware of any. Pls share with me if you find a way of doing it during compilation. :)

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  4. Replies
    1. You are welcome :) I am glad it is helpful to you.

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  5. You will get the best solution here for PDF EXPRESS ERROR !!

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  6. Not working for TimesNewRomanPS-BoldMT/TimesNewRomanPS-ItalicMT

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    Replies
    1. I am facing the same problem.

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  7. Thanks. It is truly life saving fix.

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  8. here is what I did
    opened my finally prepared document
    file ->print ->on the print dialog box PDF printer is selected ->save the PDF.
    that is the solution, and easy steps

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  9. Esto me ayudó mucho, muchas gracias!!!

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  10. I installed Adobe PDF printer. PDF printer is visible in the devices. But when i print the document, the print dialog box does not contain PDF printer.
    Can you help me?

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  11. Thank you very much! I had been struggling with this issue for a while.

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  12. Hi,
    A solution for whom are using Microsoft Word. You have to save the pdf version from the "Print" option and not from "Save As". Make sure also to have Adobe acrobat reader as default program. Finally, you can check the fonts embedded in the pdf file and submit with success via Pdf Express!!!!!

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  13. Thanks a lot. It,s really helpful and to the point.

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  14. The best solution is when you save as in MS WORD you click [save as] and select PDF then
    Under the name there is [more option]. Click on [more option] an [option] button comes up. click on it and check PDF/A compliant

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    Replies
    1. Really the best solution, Finally worked and sent the paper to conference, Thanks a lot

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    2. Thank you very much for your kind knowledge sharing with us.

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    3. It works for me, Thanks a lot!

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  15. Great. The advice with PDF/A finally worked and the strange font is embedded. Thank you!

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  16. Thank you Xiaohui!!! I have been frustrating on how to make my Visio-generated pdf compliant with IEEE conference requirement, and your method has turned out to be the BEST!! Thanks a million.

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  17. Download and install Foxit pdf editor(https://foxit-advanced-pdf-editor.en.softonic.com/). Simply print the file in foxit pdf printer and recheck it. It will pass

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  18. Thank you! This was really helpful!!!

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  19. Thanks for saving my time. God bless u.

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  20. You can try to download CutePDF Writer, then save your data via the print command in Ms. Word, and select print with CutePDF Writer

    Tutorial CutePDF : https://www.cutepdf-editor.com/support/writer.asp
    home page CutePDF writrer : https://www.cutepdf.com/index.htm

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  21. The advice with PDF/A compliment worked, finally done

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  22. I got this message after submitting manuscript "The abstract in the PDF file differs from the paper meta data (99.9)" what is the solution?

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  23. You 'saved my bacon' on IEEE formatting strangeness. Thanks so much.

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  24. Alhamdulillah. It works! you have saved my life. Thank you so much.

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  25. I've a more simpler hack that resolved my issue.
    If you're using word don't use import as PDF use save as PDF and while saving go to options->PDF options and select PDF/A Compliant and it's done!
    It resolved my issue.

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  26. Thank you very much. It works for me as well.

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  27. Thanks very very much! Finally I solved the problem. It really helps.

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  28. Thank you very much. That saved me a lot of time.

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  29. Thank you so much :)
    It worked :)

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  30. Thank you so much ,...This worked Finally.

    ReplyDelete
  31. This is the Good Solution, which Worked Simply.

    "If you're using word don't use import as PDF use save as PDF and while saving go to options->PDF options and select PDF/A Compliant."

    ReplyDelete
  32. Thanks OP. You saved the day :]

    ReplyDelete
  33. Thank you so much. 2021, and your writing still help people :)

    ReplyDelete
  34. I went to this site and simply solve this problem: https://helpx.adobe.com/acrobat/using/using-pdf-printer.html

    ReplyDelete
  35. I also tried solving this issue by generating the PDF with the help given here.

    However i found that it is easy for me to upload the Word file (.docx) to PDF express and generate the PDF from itself, since that way, the PDF is generated according to their guidelines and hence no issues came up when i generated the PDF from the source Word file

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  36. thankyouu so much it workss :") you saved my life

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  37. Thanks soo much for assistance.

    ReplyDelete